Are you an organized and proactive individual looking for a new opportunity to grow your career? Do you thrive in a dynamic work environment where your skills can make a meaningful impact? We are excited to invite applications for the position of Receptionist cum Admin Executive at our esteemed organization! This role is essential in maintaining the smooth operation of our office and providing exceptional service to our clients and visitors.
Position Overview
As a Receptionist cum Admin Executive, you will be the first point of contact for our organization, playing a crucial role in shaping the first impression our clients and visitors have of us. Your professionalism, excellent communication skills, and strong organizational abilities will ensure that our front desk operates smoothly and efficiently.
Position Details:
- Salary: AED 3500 + Visa Provided
- Working Days: 5 days a week
- Location: Garhoud, near GGICO Metro Station
- Availability: Immediate Joiners Only
Key Responsibilities
In your role as a Receptionist cum Admin Executive, you will have a variety of responsibilities that contribute to the overall efficiency and effectiveness of our organization. Below are the main areas you will focus on:
1. Front Desk Management
The reception area is often the first point of contact for clients, so it's crucial to maintain a professional atmosphere. Your responsibilities in this area will include:
Greeting Guests: Warmly welcome guests and clients as they arrive, ensuring they feel valued and comfortable. You will be the face of our company, and your demeanor will set the tone for their experience.
Managing Incoming Calls: Answer phone calls promptly and courteously. You will be responsible for directing calls to the appropriate personnel and handling inquiries effectively. This includes taking messages and ensuring that all communications are relayed in a timely manner.
Maintaining Reception Area: Keep the reception area clean, organized, and presentable at all times. This involves tidying up the space, ensuring that brochures and promotional materials are well-stocked, and maintaining a professional appearance.
2. Administrative Support
Your administrative skills will be critical in supporting the daily operations of our organization. Your tasks will include:
General Administrative Tasks: Perform a variety of tasks such as filing documents, entering data into systems, and managing correspondence. These activities are essential for maintaining organized records and supporting team operations.
Report Preparation: Assist in preparing reports and presentations as required by different departments. This may involve compiling data, formatting documents, and ensuring that information is accurate and well-presented.
Scheduling Meetings: Organize and schedule meetings, appointments, and other events. You will be responsible for coordinating schedules, sending out invites, and ensuring that meeting rooms are set up and ready.
3. Communication
Effective communication is vital in any organization. Your role will involve:
Email Communications: Handle all email correspondence with professionalism and clarity. Ensure that messages are conveyed accurately and that responses are timely, particularly when addressing client inquiries.
Internal Collaboration: Collaborate with team members across departments to facilitate smooth communication. This may involve coordinating efforts for projects, sharing important updates, or assisting in interdepartmental communications.
4. Data Management
Accurate and efficient data management is essential for our operations. Your responsibilities will include:
Database Maintenance: Keep databases and records updated and organized. This includes inputting new data, verifying existing records, and ensuring that all information is accurate and readily accessible.
Excel Utilization: Utilize Excel and other software tools for various administrative tasks and reporting. Your proficiency in Excel will help streamline processes and enhance efficiency in data handling.
Key Requirements
To be successful in the role of Receptionist cum Admin Executive, you should meet the following criteria:
Languages
- Fluency in Hindi and English: You must be fluent in both languages, with excellent written and spoken communication skills. This will enable you to interact effectively with clients and colleagues from diverse backgrounds.
Skills
Proficient in Excel: Strong skills in Excel are essential for data management and reporting. You should be comfortable using formulas, creating spreadsheets, and performing data analysis as needed.
Organizational Abilities: You should possess excellent organizational skills to manage multiple tasks efficiently and maintain a structured work environment.
Experience
- Minimum of 1 Year: A minimum of 1 year of experience in an administrative role is required, preferably in a similar environment. Experience in front desk management or a client-facing role will be highly regarded.
Why Join Us?
Choosing to work with us means becoming part of a dynamic and supportive team that values your contributions and encourages personal and professional growth. Here are some compelling reasons to consider joining our organization:
1. Collaborative Work Environment
We foster a collaborative atmosphere where teamwork and cooperation are encouraged. You will have the opportunity to work with diverse individuals who are passionate about their roles, leading to a more enriching and enjoyable work experience.
2. Opportunities for Growth
We believe in investing in our employees' development. You will have access to various training programs and workshops aimed at enhancing your skills and knowledge, paving the way for career advancement within the organization.
3. Competitive Benefits
In addition to a competitive salary, we offer various benefits, including a visa for successful candidates. This reflects our commitment to ensuring that our employees are supported both professionally and personally.
How to Apply
If you meet the above criteria and are ready to take the next step in your career with a company that values your contributions, we would love to hear from you.
Application Process
To apply for the Receptionist cum Admin Executive position, please send your CV to nehal.pandya@ontimeuae.com. Make sure to highlight your relevant experience and skills in your application. We look forward to welcoming you to our team and working together towards success.
Enregistrer un commentaire