Join Our Dynamic Team as an Assistant to the President's Office - Recrutement Offre

 

Join Our Dynamic Team as an Assistant to the President's Office

Are you a passionate and energetic professional eager to thrive in a diverse work environment? Gulf University is seeking a dedicated Assistant to the President's Office with a background in education to join our team. If you are organized, proactive, and possess excellent communication skills, we want to hear from you!

Position: Assistant to the President's Office

Location: Gulf University, Bahrain

Application Email: Jobs@gulfuniversity.edu.bh

Experience in Education is Mandatory

Key Responsibilities:

As the Assistant to the President's Office, you will provide comprehensive administrative support to the management team and the university. Your responsibilities will include:

• Correspondence Management: Prepare and manage correspondence, reports, and documents to ensure smooth communication within the office.
• Meeting Coordination: Organize and coordinate meetings, conferences, and travel arrangements, ensuring all logistical details are handled efficiently.
• Minute Taking: Take, type, and distribute minutes of meetings accurately to keep all parties informed.
• Office Systems Implementation: Implement and maintain effective office systems to enhance productivity.
• Schedule Management: Maintain schedules and calendars, arranging and confirming appointments as necessary.
• Event Organization: Organize internal and external events, contributing to a collaborative university environment.
• Mail Handling: Handle incoming mail and materials, ensuring timely distribution.
• Filing Systems Maintenance: Set up and maintain organized filing systems to manage important documents.
• Work Procedures Setup: Establish work procedures that enhance office efficiency.
• Information Collation: Collate information and maintain databases for easy access and reporting.
• Communication: Communicate verbally and in writing to answer inquiries and provide necessary information to internal and external contacts.
• Information Flow Coordination: Coordinate the flow of information both internally and externally to facilitate seamless operations.
• Office Equipment Operation: Operate office equipment and manage office space effectively.

Qualifications:

• Education: Bachelor’s degree or relevant diploma.
• Experience: Minimum of 2 years of experience in various secretarial roles, preferably within the education sector.
• Language Skills: Excellent proficiency in both English and Arabic.
• Computer Skills: Proficient in Microsoft Office and other relevant computer applications.

Knowledge, Skills, and Abilities:

The ideal candidate will possess the following skills and abilities:

• Technical Proficiency: Strong knowledge of Microsoft Office applications and telephone protocol. Must be computer literate with the ability to learn new software quickly.
• Communication Skills: Professional verbal and written communication skills, with the ability to type at least 60 words per minute.
• Organizational Skills: Proven experience in planning and scheduling, with exceptional attention to detail.
• Confidentiality and Discretion: Ability to handle confidential information with integrity.
• Administrative Knowledge: Familiarity with administrative and clerical procedures, as well as business principles.
• Document Management: Proven experience in producing correspondence and managing information effectively.
• Interpersonal Skills: Strong interpersonal skills with a customer-service orientation.
• Time Management: Excellent time management skills and the ability to manage multiple tasks effectively.
• Stress Tolerance: Ability to maintain composure and reliability under pressure.

Why Join Gulf University?

At Gulf University, we pride ourselves on fostering a collaborative and inclusive workplace that values diverse perspectives. Joining our team means being part of an institution committed to excellence in education and administration.

Only shortlisted candidates will be contacted.

If you meet the qualifications and are ready to take on this exciting opportunity, please submit your updated resume to Jobs@gulfuniversity.edu.bh. We look forward to welcoming you to our team!